We will comply with the Act on the Protection of Personal Information and other related laws, regulations, guidelines, etc., and will maintain and continually improve this Privacy Policy and internal regulations.

We will acquire personal information by appropriate means in order to carry out our business appropriately and smoothly.
Upon acquisition, we will inform the person in advance of the purpose of use and use the information within the scope necessary to achieve the purpose of use.

We will take necessary and appropriate measures to prevent leakage, loss, or damage of personal information and to otherwise safely manage personal information. The security control measures we will take include the following

• Formulation of a Basic Policy

  In order to ensure the proper handling of personal information, we have established this Privacy Policy, which stipulates "compliance with related laws, regulations, guidelines, etc." and "matters related to safety control measures.”

• Establishment of Discipline in the Handling of Personal Information

  We have established rules for the handling of personal information that stipulate how personal information is handled, who is responsible for and in charge of protecting personal information, and their duties.

• Organizational Safety Control Measures

  In addition to appointing a person responsible for the handling of personal information, the Company clarifies the employees who handle personal information and the scope of personal information handled by such employees, and maintains a system for reporting to the person responsible in the event that a fact or indication of a violation of the Act on the Protection of Personal Information or rules for the handling of personal information is detected.
  We conduct periodic self-inspections of the status of personal information handling, as well as audits by our auditing department.

• Personnel Safety Control Measures

  Regular training is provided to employees on points to keep in mind regarding the handling of personal information.
  Confidentiality regarding personal information is included in the employment regulations.

• Physical Safety Control Measures

  In areas where personal information is handled, we control employee access to rooms and limit the equipment they may bring in, and we take measures to prevent unauthorized persons from viewing personal information.
  We take measures to prevent theft or loss of equipment, electronic media, and documents that handle personal information, as well as to ensure that personal information is not easily revealed when such equipment, electronic media, etc. are carried, including within the business site.

• Technical Safety Control Measures

  Access control is implemented to limit the scope of persons in charge and the personal information database, etc. handled.
  We have put in place mechanisms to protect information systems that handle personal information from unauthorized external access or unauthorized software.

• Understanding the External Environment

  We implement safety management measures based on our understanding of the systems for the protection of personal information in foreign countries where personal information is stored.

We will not provide personal information to third parties without the consent of the individual, except in cases where the provision of personal information to third parties is permitted by law, guidelines, or other regulations, or where the provision of personal information to third parties is not considered to fall under the category of a third party, such as consignment or joint use. When providing personal information to subcontractors, etc., we will select those who meet the necessary standards for the management of personal information, make arrangements for the protection of personal information, and supervise them appropriately.

When a person requests disclosure of his/her personal information, we will promptly respond to the request within a reasonable scope in accordance with laws, regulations, guidelines, etc., after confirming the person's identity.

If the content of personal information is not true, we will, at the request of the customer, conduct the necessary investigation without delay and, based on the results, correct, add to, or delete the personal information (hereinafter referred to as "correction, etc.").
In principle, the person who can make a request for correction, etc. is the person himself/herself. However, a proxy authorized by the individual (voluntary representative) or a legal representative of a minor or an adult ward may make a request for correction, etc. of personal information on behalf of the individual. Please contact us using the contact information below to confirm whether we can accept your request for correction, etc., depending on the nature of the correction, etc.

In any of the following cases, we will stop using or delete personal information upon request from the customer to the extent required by laws and regulations.

• If we handle personal information beyond the scope necessary to achieve the purpose of use of personal information
• If we use personal information in a manner that may encourage or induce illegal or unjust acts
• If we have acquired personal information through deception or other wrongful means, or if we
• have acquired sensitive personal information without obtaining the prior consent of the individual to whom the information pertains
• If we no longer need to use the personal information
• If there is leakage, loss, damage, etc. subject to the obligation to report to the Personal Information

Protection Commission If there is a risk of harm to the rights or legitimate interests of the person in question
In addition, if we are providing personal information to a third party in violation of laws and regulations, or in cases (4) through (6) above, we will stop providing personal information to a third party upon request from the customer, to the extent required by laws and regulations.
In the event that the Company ceases to use, erase, or ceases to provide to a third party (hereinafter referred to as "cease of use, etc."), the Company will notify the customer to that effect in any case.
In principle, the person who can request suspension of use, etc. is the person himself/herself. However, a proxy authorized by the individual (voluntary representative) or a legal representative of a minor or an adult ward may make a request for suspension of use, etc. of personal information on behalf of the individual. Please contact us using the contact information below to confirm whether we can accept your request for suspension of use, etc., depending on the nature of the suspension of use, etc.

Human Resources Administration Department, Tokyo Gas Real Estate Co., Ltd.

TEL: 03-3471-6901 (switchboard)

FAX: 03-6433-1581

Please refer to the Company Profile section for the name of our representative and other information.